Your lobby is the first place visitors see when they enter your office. This is where first impressions are made and it is also the center of your security system. If your lobby is not secure, it can be harmful to your employees and your customers’ privacy. A secure lobby, on the other hand, can protect your employees and visitors and potentially put a stop to unwanted security breaches before they happen.
Continue reading for 5 useful tips to help create a more secure lobby.
1. Make Your Lobby the Only Entry Point for Visitors
While your employees may have multiple points of entry, visitors should only have one, the front lobby. This entry point should be strictly controlled and reinforced to maintain your office’s security.
This may seem easy, or obvious, however visitors can enter the building at the same time as an employee and could skip checking in. In order to prevent this, you must instruct all employees that visitors cannot enter with them and they must be redirected to the lobby. A Visitor Management System (VMS) is also key for lobby security. Not only does it monitor visitors in the building, it also helps to automate and streamline the check-in process.
2. Require Visitors to Digitally Sign In and Out
If you are still using paper logs, it’s time to get rid of them and upgrade your check-in and check-out process. Not only do paper logs jeopardize your visitor’s privacy, they are also easy to alter or steal.
Digital logs help to ensure that you know who is in your office at any given time. They are vastly more secure, and more convenient. Digital logs can also screen visitors for felonies or other offenses that are on official records. Another benefit of digital logs is that they keep a more accurate record than paper logs and are easier to sort through.
3. Create Individual Badges for Every Visitor
Each visitor that enters the lobby should have a unique badge that displays their name, the date, and their photo. This is one of the simplest methods of identifying who is in the building. If someone is spotted without a badge, employees should be trained to escort that person to the lobby in order for them to check-in properly and receive a badge.
4. Digitally Capture Photos and Signatures for Each Visitor
A digital check-in and check-out process coupled with a digitized system that records a visitor’s photo and signature is a great way to enforce lobby and office security. You can use this data to verify a visitor’s identity, plus it is an easy and efficient way to store the information as long as you may need it.
5. Security Cameras and Alarms
Utilizing security cameras and alarms can help to secure your lobby during business hours and off-hours. Security cameras can help aid front-desk or lobby personnel so that they do not have to stay by the front door while trying to complete other tasks at the same time. Alarms can also help out your security guards by detecting unauthorized visitors.
It is imperative that you make your lobby as secure as possible. If you have any questions or would like to learn more about Visitor Management Systems (VMS), security cameras or alarms please contact us.
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